STAFF – GENERAL – ISSUE OF NO OBJECTION CERTIFICATE FOR THE PURPOSE OF APPLYING FOR NEW/RENEWAL OF PASSPORT

STAFF – GENERAL – ISSUE OF NO OBJECTION CERTIFICATE FOR THE PURPOSE OF APPLYING FOR NEW/RENEWAL OF PASSPORT

(STAFF CIRCULAR NO:04/2007 DATED 22/02/2007
STAFF CIRCULAR NO:32/1993 DATED 06/05/1993)

No objection certificate for applying for new/renewal of passport to staff can be issued by the Branch Manager/Departmental Head concerned only with the prior approval Controlling Authority.
On getting the passport, the staff have to submit the following details to the authorities.

Type of Passport
Issuing Office
Passport No
Date of Issue
In whose name issued
Validity period
Countries to be visited (bar if any)
Date of renewal and extended date of validity (applicable for renewal)
Permanent address in case of need to contact

The above details should be furnished without fail and the issuing authority/controller while issuing the certificate has to mention in the letter that the certificate is issued subject to submission of above details within 3 months.
A separate register is to be opened and the details have to be entered.
A statement containing all the above particulars should also be kept in the service file of the staff by the respective controller.
No objection certificate for the above purpose should be issued in the format given below.
In the case of those staff against whom disciplinary proceedings is going on or steps are being initiated to charge sheet the concerned staff, the approval/views of "Disciplinary Authority" should be invariably obtained and the same should be mentioned in the "No Objection Certificate".

(Format for issuance of No objection certificate for new/renewal of passport – to be issued to the officer)

Name of the Officer
Designation
Branch/Department

Dear Sir/Madam,

No objection certificate for applying for new/renewal of passport

With reference to your letter dated _________ requesting for issue of a "No Objection Certificate", it may please be noted that it is not our usual practice to issue such certificates. However, we have no objection to your applying for/renewing the Indian Passport, subject to the following conditions.

The Bank will not take any responsibility whatsoever, if a question of repatriation were to arise at a later date.
The Bank reserves the right to refuse leave for the purpose of going abroad, if found administratively inconvenient at the material time.

In this connection, you are required to furnish the following particulars as and when the passport is received.

Type of Passport
Issuing Office
Passport No.
Date of Issue
Validity Period
In whose name issued
Countries to be visited (bar, if any)
Date of renewal and extended date of validity (applicable for renewals)
Permanent address in case of need to contact.
Validity Period
In whose name issued
Countries to be visited (bar, if any)
Date of renewal and extended date of validity (applicable for renewals)
Permanent address in case of need to contact.

Yours faithfully,

Branch Manager/Departmental Head.

(Format for issuance of No objection certificate for new/renewal of passport – to be issued to the passport issuing authority in duplicate on letter head)

Number: Date :

Certified that Shri/Smt/Kum _______________ Son/Wife of Shri _____________________ is a temporary/permanent employee of this _____________________________ (office address) from _________________ (date) ________ and is at present holding the post of ____________________. Shri/Smt/Miss/Mst _____________ is/are a dependent family members (s) of Shri/Smt ___________________ and his/her identity is certified. This Ministry/Department/Organisation has no objection to his/her acquiring Indian Passport. The undersigned is duly authorised to sign this No Objection Certificate. I have read the provisions of Section 6 (2) of the Passports Act, 1967 and certify that these are not attracted in case of this applicant. I recommend issue of an Indian Passport to him/her. It is certified that the organisation is a Central/State Government/Public Sector Undertaking/Statutory Body. The Identity Card Number of Shri/Smt (employee) ___________ is _______________________.

Signature

Ref: No: & Date

Name, Designation, Address &
Tel. No:

Applicant's Photo to be
attested by the certifying authority

ANNEXURE - I

Refusal of passports, travel documents, etc.

(2) Subject to the other provisions of this Act, the passport authority shall refuse to issue a passport or travel document for visiting any foreign country under clause (c) of sub-section (2) of section 5 on any one or more of the following grounds, and on no other ground, namely:-

(a) that the applicant is not a citizen of India;

(b) that the applicant may, or is likely to, engage outside India in activities prejudicial to the sovereignty and integrity of India;

(d) that the presence of the applicant outside India may, or is likely to, prejudice the friendly relations of India with any foreign country;

(e) that the applicant has, at any time during the period of five years immediately preceding the date of his application, been convicted by a court in India for any offence involving moral turpitude and sentenced in respect thereof to imprisonment for not less than two years;

(f) that proceedings in respect of an offence alleged to have been committed by the applicant are pending before a criminal court in India;

(g) that a warrant or summons for the appearance, or a warrant for the arrest, of the applicant has been issued by a court under any law for the time being in force or that an order prohibiting the departure from India of the applicant has been made by any such court;

(h) that the applicant has been repatriated and has not reimbursed the expenditure incurred in connection with such repatriation;

(i) that in the opinion of the Central Government the issue of a passport or travel document to the applicant will not be in the public interest.

ANNEXURE - II

AFFIDAVIT TO BE OBTAINED WHILE ISSUING IDENTITY CERTIFICATE FOR PASSPORT

I,……………...………………………..aged……….son of ………………………… residing at ……………………………………………, …………….……… village ………………………………Taluk, ……………………… District, ………..State, take oath and say/ solemnly affirm and declare that -

I am at present working at State Bank of Travancore, ……………Branch/Department,…………………….District, …………….... State, and is a citizen of India.
I have not done nor will I do any activity, which would be prejudicial to the sovereignty and integrity of India. I am not a member of any organization notified as unlawful / terrorist organization nor in receipt of any fund from such organization.
My departure from India would not in any way be detrimental to the security of India nor my presence in any country outside India shall prejudice the friendly relations of India with any foreign country.
I have not been convicted by any court of India for any offence, including an offence, which involves moral turpitude.
No criminal proceedings in respect of an offence alleged to have been committed by me are pending against me before any court in India.
To the best of my knowledge, no warrant or summons for my appearance, or a warrant for my arrest has been issued by any court in India under any law nor has any order prohibiting my departure from India been issued or made by any court.
There has been no occasion when I had to be repatriated to India and the expenditure incurred in connection with such repatriation not being re-imbursed by me.
To the best of my knowledge and thinking there are no circumstances or grounds, which would persuade the Central Government to form an opinion, that issue of passport or travel document to me would not be in public interest.
I have read and understood Section 6(2) of the Passport Act 1967 and none of the grounds stated therein for refusing to issue passport are attracted in my case.
The above declarations are being made by me as, I intend to make an application for passport and have in this connection requested the Bank to give to me a Identity Certificate, as required to be furnished as per Column No 13 of the Passport Application Form.
I am aware that the authorised officer of the Bank will rely upon my affidavit for issuing the Identity Certificate and appropriate civil / criminal proceedings can be initiated against me if the above declarations / representations made by me hereinabove turn out to be incorrect or false or misleading.

All the facts stated above are true to the best of my belief and information.

Executed this on …….day …………….2007 at……………

DEPONENT

Solemnly affirmed and declared as aforesaid and signed by the deponent before me on this the ………day of …………….2007 at …………………

Notary Public